Accounts Payable Assistant (Entry Level)
Job Title: Accounts Payable Assistant (Entry Level)
About the Role
Invicta Software is seeking a detail-oriented and motivated Accounts Payable Assistant to join our finance team. This entry-level position offers a fantastic opportunity to launch your career in accounting by supporting our accounts payable operations. You will play a key role in ensuring timely and accurate processing of invoices and payments, helping maintain strong vendor relationships and contributing to the overall financial health of the company. Key Objectives
- Assist in the timely processing and verification of invoices and expense reports.
- Support the accounts payable team in maintaining accurate financial records.
- Help ensure compliance with company policies and accounting standards.
- Collaborate with internal teams and external vendors to resolve payment discrepancies.
Responsibilities
- Review and verify invoices for accuracy, completeness, and proper authorization.
- Enter invoice data into the accounting system and prepare payment batches.
- Assist with matching purchase orders, invoices, and receipts.
- Communicate with vendors regarding payment status and resolve any discrepancies.
- Maintain organized and up-to-date accounts payable files and records.
- Support month-end closing activities related to accounts payable.
- Assist with other administrative and financial tasks as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
- Basic understanding of accounting principles and accounts payable processes.
- Proficiency in Microsoft Office, especially Excel.
- Familiarity with accounting software or ERP systems is a plus.
- Strong attention to detail and organizational skills.
- Excellent communication skills, both written and verbal.
- Ability to work collaboratively in a team environment.
- Willingness to learn and adapt in a fast-paced setting.
Benefits
- Competitive entry-level salary with opportunities for growth.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Paid time off and holiday benefits.
- Supportive and inclusive workplace culture.
- Ongoing training and professional development opportunities.