Executive Assistant

Job Overview We’re seeking a highly organized and detail-oriented Executive Assistant with accounting and administrative experience to support daily business operations in a fast-paced remote environment. This role combines executive support, project coordination, and light accounting responsibilities, making it ideal for someone proactive, tech-savvy, and experienced with tools like QuickBooks, Notion, and Monday.com. Strong communication, multitasking, and time management skills are essential for success in this EST-aligned role. Core Tasks: Monitor multiple inboxes to triage and respond to client questions and concerns Assist with various accounting tasks on a regular basis Perform ad hoc payment, invoice management, file management, etc Manage a calendar including scheduling, meetings, and travel arrangements Serve as a contact between employees, clients, and external partners Prepare/ edit correspondence, communications, presentations, reports, and other docs Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items Perform other ad-hoc tasks with limited instruction as needed Assist with project management tasks (track deadlines/ coordinate to ensure success) Assist with business administrative and personal tasks as needed Create SOPs and other documentation as needed Must-Haves: 3+ years experience in an EA, administrative, or accounting-based role Strong verbal and written English communication skills 1 - 2+ years experience with Quickbooks Desktop version Experience using notetakers and AI tools to create documentation Strong organizational and planning skills Excellent time management skills and ability to multitask and prioritize Background with Notion and Monday.com for project management (or similar tools) Familiarity with WeChat (ideal) and Zoom for internal team coordination / communication Ability to work full-time EST Nice-to-Haves: Educational background in Accounting and / or Finance Event planning experience (organizing corporate events, conferences, workshops, etc)