[Remote] Accounts Payable Specialist

Note: The job is a remote job and is open to candidates in USA. Agile Defense is a company focused on adaptive innovation to support critical national missions. They are seeking an Accounts Payable Specialist to manage vendor invoices, payments, and expense reports while ensuring compliance and supporting the efficiency of the Accounting team.

Responsibilities

• Process vendor invoices, ensuring accuracy, proper coding, and timely entry into the accounting system
• Perform three-way match (PO, receipt, invoice) where applicable
• Prepare and process weekly check runs, ACH, and wire transfers
• Monitor accounts to ensure payments are up to date and resolve invoice/payment discrepancies
• Review and Approve Expense Reports
• Reconcile vendor statements and respond to inquiries promptly and professionally
• Review and process employee expense reports in compliance with company policy
• Assist with month-end close by preparing accruals and reconciliations related to AP
• Maintain vendor files, including setup and updates in the accounting system
• Support audits by providing documentation and responding to requests

Skills

• Associate's degree in Accounting, Finance, or related field; or equivalent combination of education and relevant experience
• 2+ years of experience in Accounts Payable
• Hands-on experience with Deltek Costpoint Accounts Payable module
• Experience with Deltek Costpoint Expense module (processing and reviewing expense reports)
• Strong knowledge of AP processes, including invoice processing, three-way match, and payment methods
• High attention to detail and accuracy in handling financial data
• Strong organizational and time management skills with the ability to meet deadlines
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
• Effective communication skills to interact with vendors, employees, and internal departments
• Background in government contracting and understanding of compliance requirements
• Experience with audits and preparing supporting documentation
• Familiarity with ACH, wire, and international vendor payments

Company Overview

Company H1B Sponsorship