[Remote] Procurement Administrator

Note: The job is a remote job and is open to candidates in USA. Three Bird Nest is a company dedicated to inspiring individuals to express their authentic selves through style. They are seeking a Procurement Administrator who will be responsible for driving efficiency in various procurement tasks, including purchase order management and vendor coordination.

Responsibilities

• Understand the Three Bird Nest purchasing processes
• Create purchase orders accurately and efficiently, ensuring all relevant information is included
• Send purchase orders to vendors for approval and follow-up to ensure timely responses
• Validate vendor invoice(s) against PO record in ShipHero prior to approval
• Drive any required changes for all of the purchase orders
• Collaborate with vendor on requested changes, and Supervisor if needed to ensure exact match and accuracy
• Reconciliation of invoices to ensure costs and margins are within compliance
• Coordinate with new and existing vendors to ensure their shipment meets company Routing Guide compliance
• Provide final approval to vendors for payment and shipment once internal expectations have been met
• Manage the execution of all shipment coordination and costs with our designated carrier and communicate tracking information to the vendor at the point of approval
• Follow PO from time of approval to time of receipt to ensure there are no delays or issues
• Manage and resolve any shipment issues when necessary
• Work closely with the Procurement Manager and Finance to assist with any reconciliation discrepancies following receipt of the product
• Maintain and update the supplier contacts, credits, and or RMA return(s) in the designated supplier’s summary spreadsheet
• Collaborate closely with the merchandising team to support their purchasing objectives and provide administrative assistance as required

Skills

• High school diploma or GED required, associate degree or higher preferred
• Proven experience in an administrative or coordination role, preferably in a retail, fashion environment, and/or logistics
• Problem solver with a strong analytical mindset
• Strong organizational and time management skills
• Strong attention to detail
• Exceptional verbal and written communication skills to interact with vendors and internal teams effectively
• Proficient in Microsoft Office, Excel, and Google Docs
• Ability to work collaboratively in a team environment and independently when required

Company Overview