Staffing Coordinator - NOT REMOTE
Job Description
Job Description Location: Santa Rosa, CA Job Type: Full-Time, Contract (3+ Months) Pay Rate: $28.00 - $32.00 per hour, DOE Position Overview We are seeking a highly organized and detail-oriented Staffing Coordinator to support a busy Talent Acquisition team in Santa Rosa. This role is responsible for coordinating interviews, managing candidate communications, and ensuring a positive candidate experience throughout the hiring process. The ideal candidate thrives in a fast-paced environment, can effectively manage multiple priorities, and enjoys working with both candidates and hiring teams.
Key Responsibilities
Schedule and coordinate interviews and phone screens across multiple time zones, including complex panel interviews. Coordinate final onsite interviews and assist with candidate logistics at the Santa Rosa location. Partner closely with recruiters, hiring managers, and candidates to align schedules and interview availability. Manage calendars, interview confirmations, and last-minute scheduling changes. Provide a best-in-class candidate experience through professional, timely, and clear communication. Maintain accurate candidate records and interview activity within the Applicant Tracking System (ATS). Utilize AI tools and technology to improve communication, scheduling efficiency, and recruiting workflows. Prepare and distribute interview schedules and related documentation. Generate recruiting reports and assist with tracking hiring metrics. Welcome and escort candidates to interview rooms during onsite interviews. Support the Talent Acquisition team with additional administrative and coordination tasks as needed.
Qualifications
Minimum of 1 year of administrative, coordination, or recruiting support experience. Recruiting coordination or talent acquisition experience preferred. Strong organizational skills with exceptional attention to detail. Ability to prioritize competing demands and manage multiple tasks simultaneously. Excellent verbal and written communication skills. Customer service-oriented approach with a professional and positive demeanor. Experience working with Applicant Tracking Systems (ATS); iCIMS experience preferred. Proficiency with Microsoft Outlook and calendar management. Familiarity with AI tools such as Microsoft Copilot or similar technologies to improve workflow efficiency. Comfortable interacting with candidates, hiring managers, and executive-level stakeholders. Desired Skills Strong problem-solving and critical-thinking abilities. Ability to maintain confidentiality and handle sensitive information. Self-motivated with the ability to work independently and collaboratively. Adaptability and flexibility in a rapidly changing environment. If you enjoy coordinating moving pieces, creating a positive candidate experience, and supporting a dynamic recruiting team, we encourage you to apply.